Take the stress out of organising your golf event and sell tickets online

We’re all fired up with enthusiasm and renewed interest in our golf game after last week’s fantastic win by Graeme McDowell – the first European to take the coveted trophy since 1970. What an achievement and great day for the Northern Irish man.

Over the next few months most of you are probably going to have busy playing schedules: more of you will be running golf tournaments and competitions, planning corporate and golf society outings. Deliver a successful golf outing and you can be a winner too!

Whether your clients golf on a single digit handicap or just play for pleasure EventElephant, the online event registration system, is here to help you make your golfing events run smoothly and professionally.

EventElephant automates all the essential tasks to help you market and promote your golf event. You can:

• Create a contact database and event contact list.
• Sell tickets online. We know this will increase your ticket sales by at least 20%.
• Set up several ticket categories, including concessions and promotional offers.
• Send promotional emails about your event and manage the responses, attendee sign-up and create name badges.

All that will give you your albatross!

Here are a few tips to running a winning golf society event.

• If it’s a fundraiser get it registered on the website of the charity / charities you are supporting.
• Send out invites early and ensure you collect your funds through EventElephant to avoid cancellations. EventElephant lets you send email invitations for your events straight to your target audience.
• Social networking sites are great for letting lots of people know about your event. It’s easy and cost effective. Just log on to Facebook, Twitter or LinkedIn and send your url to your contacts. With EventElephant’s new Facebook Application, as the event organiser you can automatically and quickly upload details of your event to your Facebook page, getting notice of your event in front of your own friends. Ask your contact list to spread the word and upload to their social networking sites.
  
• Send out reminders 3 days in advance with start times: ask attendees to arrive 30 minutes early to allow time for players to get introduced and find their team members. EventElephant’s email functionality allows you to send an email to everybody who is registered and or invited.
• Remind people to advise you if they’re not available to play so you can reallocate places and reorganise teams.
• If networking is important to the event make sure you get permission from attendees to circulate the attendee list in advance of the event.
• Advise people of the club’s dress code. You can do this in your invitation or reminder. You can also include a section on your EventElephant website on dress code and any other club rules.
• Give clear instructions to all players when they arrive: facilitate introductions to get players quickly sorted into their teams.
• Ensure the teeing off times are kept to schedule. Try booking tee times 4 months in advance to secure the date you want. Business societies usually prefer to get tee times from 1.30pm onwards.

Get Started today: learn more and see what other golf event organisers have done: click here.

“We are running our 6 golf events on EventElephant’s online event registration software. It has made life so much easier for our society golf organisers. We have a great looking website with all the information of the tournaments. We can email our members directly and people can sign up to our mailing list. In fact, we use EventElephant’s registration system as the website for the IFSC Golfing Society. It’s a tremendous resource and so cost effective”. Honorary Secretary, IFSC golf society.

Now go for that hole in one – Eventelephant online event registration software. It’s free to give it a go – just click here.

Balancing a laid back atmosphere while delivering a well run music festival

Life Festival now has it all: an efficiently managed, fun festival, trouble free for both organisers and attendees, providing a personable experience to free spirited aficionados who attended from all around the world for a weekend of music, arts, dance, and culture in Belvedere House Park, Westmeath, Ireland during the June bank holiday weekend 2010.

Smaller than Electric Picnic and Oxegen with a maximum capacity of 5,000, Life Festival is famed for its laid back, relaxed atmosphere and good time crowd. It’s chilled out character and alternative music is what sets it apart for the attendees. Behind the scenes, EventElephant delivers an online event registration system and tools that guarantee success for the event organisers and ensures the festival goers enjoy the music.


This year there were many firsts for EventElephant and Life. It was our first collaboration. Previously, Life Festival used TicketMaster as its booking engine. With EventElephant, Life Festival retains control of the database. This is a great advantage for festival and event organisers. They retain control and have a contact list to market and promote their events in future years.

As well as providing EventElephant’s usual service of tracking sales, creating reports & managing bookings from the one place we introduced our new barcode scanning and verification application which allows the organisers to scan each printed ticket on entry using a barcode scanner.

We sent our “Festivals” man Andy Noonan along to oversee its introduction.
“With a venue like this it is important to control the attendees entering and the ones who shouldn’t be. Entry at the gate was efficient and quick. We caught the few trying to pass off duplicate tickets. Our new system worked without a glitch, ” said Andy.

And, it was good for the attendees too. We talked to Lifer, Eimear Staunton and an event organiser herself, now at her fourth Life Festival. She reckoned this year was her best Life experience yet.
“I loved the venue this year. Good vibes, great music and cool people. The scanner is a great idea, lots of people do use fake tickets and if it helps Life to come back bigger and better next year then that’s even better”

It’s hard to keep track of a large crowd, but with EventElephant’s new barcode scanning and verification application it’s simple.

How It Works
As well as providing EventElephant’s usual service of online ticket registration and payment, distribution and promotion, our new application allows the organisers to scan each printed ticket on entry using a barcode scanner.

To get started you need to:
1. Download the Scanning Application.
2. Purchase a 2D Barcode Scanner.
3. Download the Attendee List and upload it to the Scanning Application.

The organisers upload their attendee list into the barcode scanner and EventElephant emails a pdf ticket to the customer containing the bar code which they can print and bring to the event. Each ticket includes a unique barcode which identifies the ticket. When the ticket is presented for admittance to the festival or show, the barcode is scanned to check validity and a match to the customer database. After the event, the event organiser can upload the attendee numbers and details back into the system for next year’s promotional activities, for instance. It’s that simple!
The Benefits

• Prevents ticket forgery
• Keeps a record of attendees
• Makes the work of the box office simpler
• Easier to manage large numbers
• Record of who has attended and who has not
• Reduced costs through not having to print and post tickets

And the outcome? Easy event planning! Check it out here.

Event Elephant is delighted to be involved with "Europe’s best underground electronic festival" in its fifth and greatest year to date.

" We are glad we used Eventelephant as our management and ticketing system for Life Festival 2010. Having an EventElephant representative on site helped the festival to go smoothly. The Barcode scanning system worked perfectly making the entry to the event really quick for punters and easy for the box-office staff." Fernando T. Martin, Life Festival Director.